How to Rescue Your Old "Delet...
How to Rescue Your Old "Deleted" Email Messages from Imminent Destruction
by Ken Clipperton
December 29, 2009
(Updated January 14, 2010)
As part of the migration to WarriorMail (Gmail), I learned that some of us have been using the "Deleted" mail folder as a permanent archive. Well, Google treats deleted mail the same way almost everyone else in the world does -- by permanently removing messages from their servers 30 days after they are deleted. We migrated your "Deleted" mail for you, but unless you act those messages will all be gone 30 days from your email migration date. If you want to keep your old MLC "Deleted" messages permanently then follow the steps described below before January 15, 2010. I created a video that walks through these steps, but I didn't have a decent microphone so the audio is very poor. The video is available on the Downloadable Files page of the WarriorWeb launch site. I think the text below is clear enough to follow, but you may wish to print the steps out and then watch the video to get comfortable with the process before you follow the steps yourself. If you get stuck, feel free to contact the IT Help Desk at MLC for assistance.
Steps to Rescue Your Old "Deleted" Email Messages from Destruction
** You should keep in mind that from now on, Google after 30 days they will permanently purge any email message that you have deleted. If you want to keep permanent access to a message, archive it or move it to a label/folder instead of deleting it. **
The next steps are optional and only necessary if you want to eliminate the "Old Deleted" label and have these messages in Gmail's normal "All Mail" permanent archive.
I hope you found this article helpful. Please contact MLC's IT
Help Desk if you need assistance.
The contents of this post are also available as a separate web page at http://docs.google.com/View?id=dfk9q79b_18fw56b8g9.NOTE: If the worst case happens and Google purges the "deleted" messages that were migrated from MLC's Exchange server, you still have access to those messages on the old Exchange server at least for a while. Contact the IT Help Desk and we will work on a resolution. It might be as simple as re-migrating the deleted messages to Google or archiving them from the old server and accessing them via Outlook's archive function.