posted Dec 29, 2009, 3:30 AM by Unknown user
How to Rescue Your Old "Deleted" Email Messages from Imminent Destruction
by Ken Clipperton
December 29, 2009
part of the migration to WarriorMail (Gmail), I learned that some of
us have been using the "Deleted" mail folder as a permanent archive.
Well, Google treats deleted mail the same way almost everyone else in
the world does -- by permanently removing messages from their servers
30 days after they are deleted. We migrated your "Deleted" mail for you, but unless you act
those messages will all be gone 30 days from your email migration date.
If you want to keep your old MLC "Deleted" messages permanently then
follow the steps described below before January 15, 2010. I created a
video that walks through these steps, but I didn't have a decent
microphone so the audio is very poor. The video is available on the Downloadable Files
page of the WarriorWeb launch site. I think the text below is clear
enough to follow, but you may wish to print the steps out and then
watch the video to get comfortable with the process before you follow
the steps yourself. If you get stuck, feel free to contact the IT Help
Desk at MLC for assistance.
Steps to Rescue Your Old "Deleted" Email Messages from Destruction
- Log into your email at WarriorMail@mlc.edu
- Create a label called "Old Deleted". (As suggested
above, watch the video on the "Downloaded Files" page if you don't know
how to create a label.)
- At least temporarily show the "All Mail" and "Trash" labels.
Go to "Trash" by clicking on the Trash label.Select all trash by clicking on "All" in "Select: All, None, Read, Unread, Starred, Unstarred" just above the list of messages.
- Click on "Labels", "Manage Labels".
- Click on "show" next to the "All Mail" and "Trash" labels.
At the top of the list of messages you will see a line of text that
says, "All (some number) conversations on this page are selected. Select all 999 conversations in Trash"Click on the link to "Select all 999 (however many) conversations in Trash"Click on "Move to" and select "Old Deleted" from the list of labels.Verify
that this process worked by clicking on the "Old Deleted" and "Trash"
labels on the left side of the screen. You should see all the messages
in "Old Deleted" and none in "Trash".
You should keep in mind that from now on, Google after 30 days they
will permanently purge any email message that you have deleted. If you
want to keep permanent access to a message, archive it or move it to a
label/folder instead of deleting it. **
next steps are optional and only necessary if you want to eliminate the
"Old Deleted" label and have these messages in Gmail's normal "All
Mail" permanent archive.
- Click on "Old Deleted" to see all the messages with that label.
- Select all by clicking on "All" in "Select: All, None, Read, Unread, Starred, Unstarred" just above the list of messages.
- At the top of the list of messages you will see a line of text that says, "All 25 conversations on this page are selected. Select all 999 conversations in Old Deleted"
- Click on the link to "Select all 999 (however many) conversations in Old Deleted"
- Click on "More Actions" and choose "Archive". This will move these messages into the "All Mail" archive.
can then eliminate the "Old Deleted" label by clicking on "Labels",
"Manage Labels" and then clicking on "Remove" option next to the "Old
I hope you found this article helpful. Please contact MLC's IT Help Desk if you need assistance.
The contents of this post are also available as a separate web page at http://docs.google.com/View?id=dfk9q79b_18fw56b8g9